One method of promotion that is sometimes overlooked by Internet marketers is that of the simple press release. Through online distribution centers such as PRweb.com, it is possible to generate a significant amount of traffic and inbound links to your website by sending out a well-crafted press release. However, since most media outlets have some type of editorial process usually involving human editors at some level, it is important that your document is written according to professional journalistic guidelines so that it stands a good chance of actually being published. Here are 10 things to keep in mind when writing your “killer” copy:
1. Keep the tone of your content on a professional level. In other words, no abusive language, personal attacks, silly stunts, or anything else that would be generally regarded as unprofessional should appear in your final draft. You can use a certain amount of light humor if it seems appropriate for your genre, but if it does not look like you’re capable of communicating in a professional manner, your letter is unlikely to make it past the editor’s trash can.
2. Use the proper format. There is actually a certain format that press releases are supposed to follow according to generally accepted journalistic standards. Here’s the scoop:
Headline: Often called the “hed” in journalistic jargon, this should be written in a way that captures the editor’s attention and entices further reading.
Dateline: This indicates the name of the city from which the press release is being sent and the date of its publication.
Body: The standard convention is to begin with your most important points first, then move on to secondary information. You should aim to cover the five basic questions: who, what, where, when, and why.
Company Boilerplate: You may write a brief history of your company here, including any relevant products or services.
Contact Information: Provide basic information such as the name, address, phone number, and website URL that you want to use for receiving inquiries from the media and general public.
The End: In a press release, the end of the text is indicated by placing “###” at the end of the very last sentence.
3. Don’t be overly promotional. Remember that it’s supposed to be a press release, not a sales letter. You don’t need lots of puffed-up ad copy; a straightforward, plain English style will suffice.
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