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Eliminate Automatic Double Spacing in Microsoft Word 2007 Paragraphs

October 1st, 2008

ms-word-2007-double-spacing.jpgApparently some people have been having problems with the latest version of Microsoft Word, specifically the issue of default double spacing that some users do not want for certain types of documents. This brief tutorial by Sarah Borroum will provide you with a step-by-step guide on how to fix that particular problem.

If you’ve upgraded to Microsoft Word 2007, you’ve probably noticed that by default, the documents have double spacing between paragraphs. This layout annoys many users because it’s different and, for some types of documents, unprofessional.

Instead of changing the formatting for every document, you can easily – and quickly – change the Word layout. A couple of moments with your mouse will eliminate that awkward double spacing for every document you create. Here’s how to make that happen.

  • Open MS Word.
  • Look for the white squares at the top-right side of your screen. Make sure that you’re in the “Home” tab if you don’t see them. These are your default layouts, which you’ll be changing to better suit your needs.
  • Right-click on the very first box – the one marked “Normal.”
  • Left-click on “Modify.”
  • Find the drop-down menu on the bottom-left side of the box. This menu is labeled “Format.”
  • Left-click on this menu, then left-click on “Paragraph.”
  • Another box will pop up. Near the middle, you will see a section marked “Spacing.” Look for the option called “Don’t add space between paragraphs of the same style.” Check this box.
  • Save the changes by clicking “OK” to exit the boxes.

Now, your paragraphs won’t be double spaced unless you intentionally format them this way. Instead, the new version of this word processor will format your documents as older versions did.

Remember, though, that you can modify the default formatting options any time you want. Just right-click on the particular format you’d like to change, alter the options, and save your changes.

14 Responses to “Eliminate Automatic Double Spacing in Microsoft Word 2007 Paragraphs”

  1. comment number 1 by: Tom

    We’re still using MS Office 2003. I hope our company would upgrade to 2007 soonest. Will bookmark this just in case.

  2. comment number 2 by: Jordan McClements

    It is ‘Open Office’ for me all the way I am afraid!

  3. comment number 3 by: Josh Middlebrooks

    Thanks for this tip but you forgot to add one thing! Before you choose FORMAT, you need to “check” the box that says “new documents based on this template.” This makes it work for all future docs!

  4. comment number 4 by: Paul Pike

    Excellent tip…saved me some grief for sure

  5. comment number 5 by: v di mauro

    I am having the same problem with double, triple spacing but do not know if MS 2003 was upgraded to 2007 automatically. I really have no time to go thru the many sites and figure it out.

    Any tip would be appreciated.


  6. comment number 6 by: Renaud

    Thank you

  7. comment number 7 by: Shaili

    Finally!!! Thanks! I cant believe i wasted so much time trying to find a way to fix it

  8. comment number 8 by: Ian

    Thanks! That was an annoying default option, and that solution should not have been so hard to find.

  9. comment number 9 by: Brenda

    How do I eliminate double spaces between sentences. This is okay for simple sentences, but too bulky for manuscripts. I use Microsoft Office seven.
    Thank you.

  10. comment number 10 by: Karlonia


    An easy way to do this with most word processing programs is to use the Find and Replace function. Specifically, Find (in the box, type in a period followed by two spaces) and Replace with (type in a period followed by one space). You can usually bring up the find and replace window by pressing Ctrl-F after opening the document.

  11. comment number 11 by: John T.

    THANK YOU!!!!! : )

  12. comment number 12 by: Elena

    Thank you! I was suffering with this for some time.

  13. comment number 13 by: Teresa

    Perfect! Thank you so much!

  14. comment number 14 by: YW

    I changed regular documents but I can not do this for text in a table.
    Any ideas?

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