Anyone who has ever had to do a mail out of any significant size has felt the pain of not having a folder inserter. While not quite as torturous as licking envelopes, the lack of a folder inserter can mean the difference between having fingernails and cuticles or having to get a manicure shortly thereafter.
Folder inserters, also known as envelope stuffers, are programmable pieces of equipment that can take literally thousands of sheets of flat paper and fold them into a variety of different shapes. This fabulous piece of equipment can save huge amounts of time and it can even place the folded paper in the empty envelope depending on the style.
As helpful as the folder inserter is, it comes in a wide range of prices. The price depends on the volume of folding that the machine can accomplish.
- Small volume – The smallest volume folder is best suited to the newly formed home business. These folders usually range from $200 - $300 and are not meant to handle thousands of folding jobs in a month.
- Moderate volume – The mid-size volume folder can usually handle anywhere from 5,000 to 20,000 folds a month. These folders will usually cost from approximately $700 - $1400 for a manual version.
- Frequent volume – If your business needs to be capable of doing up to 125,000 folds per month, then this larger manual folder will generally run from $1800 - $2500. However, the cost will be recouped usually within several months if you look at the amount of time it saves.
- Automatic folder – The automatic folder inserter increases production and often has several different speeds to choose from. While the automatic folder costs from $2000 - $4000, it can be worth the extra dollars if speed is what you are looking for.
Depending on the size of your business, there are several options available in obtaining a folder inserter. You can opt to purchase new, lease, or purchase used.
New – Buying a brand new folder inserter has its perks. First, you get the manufacturer’s warranty with it. You are often asked if you would like to purchase an extended warranty as well. Knowing that the equipment is brand new can also mean that you can take the depreciation of the equipment over several years on your tax return. The major con, however, is that it is an expensive piece of equipment that may take several years of good business to recoup the cost.
Lease – To many businesses, this option is the best of both worlds. You are getting a piece of equipment that is most likely used, but you get a service contract that protects you if anything goes wrong or needs adjustment or replacement. Often, leasing a folder inserter is much less expensive and once again can be deducted from your taxes. However, be careful of interest rates and fees associated with usage. They can add up quickly.
Used – This option is really good for businesses that know their need and are willing to look for a good deal. These buyers frequently have someone who can work on these types of machines, however. If you do not, it may be worth looking into a separate service contract.
This article on folder inserters has been supplied by the freelance writer Blizzerand.